Administrative Assistant – Project Support

Consertek Group is a dynamic company bringing together highly experienced, fully bilingual specialists. The company is actively involved in infrastructure projects related to renewable energy and telecommunications. It specializes in the installation and construction of meteorological towers and active voice and data transport networks, as well as equipment installation and commissioning.


We are looking for an Administrative Assistant / Project Support to join our team and provide administrative support to the project management team. The successful candidate will be responsible for opening, monitoring, and closing projects, supporting project managers with various activities related to ongoing and upcoming projects.


Key Responsibilities :

 

Project Support:

  • Creation of projects and preparation of budgets based on estimates, for Accounting & Acomba Construction application;
  • Handling administrative correspondence related to project management;
  • Preparing and providing the required documentation to relevant departments for project start-up;
  • Establishing, standardizing, and managing project files and execution documents;
  • Preparing purchase orders for suppliers and subcontractors based on received quotations;
  • Scanning work orders and delivery slips, and tracking purchases and requisitions.
  • Process expense and mileage reports for employees, project managers, and management;
  • Follow up on equipment rentals and verify billing compliance;
  • Process various data in our different software systems;
  • Communicate and follow up with internal and external stakeholders;
  • Prepare project reports and perform cost analysis;
  • Apply the company’s customer service standards;
  • Participate in team meetings;
  • Perform other tasks related to weekly operations.

 

General Administrative Support:

  • Draft, review, and format documents (reports, letters, quotes, presentations, minutes, etc.);
  • Ensure that documents comply with company standards (spelling, grammar, formatting);
  • Manage scanning, printing, and archiving of documents;
  • Maintain up-to-date databases and electronic files using the existing electronic applications;
  • Collaborate with various departments to meet documentation needs;
  • Ensure confidentiality of all information processed;
  • Assist the administrative team with various tasks (mail, filing, meeting organization);
  • Organize occasional travel arrangements;
  • Review documents for monthly project reports.


Qualifications:

  • DEC in Business Administration / Office Management or Operations Management;
  • Experience with Acomba Suite – Accounting & Construction (an asset);
  • Bilingual in English and French, both written and spoken (mandatory)
  • Strong knowledge of Microsoft Office suite;
  • Advanced Excel skills.


Requirements:

  • Minimum of two (2) years of relevant experience in a similar role;
  • Knowledge of the construction industry (an asset);
  • Methodical and organized
  • Autonomous, precise, and rigorous ;
  • Analytical mindset;
  • Ability to adapt to unforeseen situations;
  • Respect for deadlines;
  • Ability to work as part of a team and maintain strong interpersonal relationships.

Aplica ya!